Inventories

An Inventory report is a complete record of the fixtures, fittings and décor of your property. The entire report works methodically from the front entrance through each room, and includes any outdoor space.

• This is a comprehensive, detailed report of the contents of a property
• Inventories will include every item, with description and comments on any deficiencies/damages, and the working order of certain items
• Utility meter readings are taken
• Once the accuracy of the report is agreed (see Check In below) this report becomes a binding document
• Digital pictures are provided

We also complete your reports usually within two business days of the visit – reports will be available as PDF’s on our management website, where you will have access to all services you have ordered, via your own unique account.

Check ins

A Check-In report combined with an inventory creates a report specific to a tenancy. The check-in examines the property on the day that the agreement begins, noting the condition of furniture and fittings. Meter readings are noted.. The new tenants will be asked to sign for any keys that are passed over, and we walk tenants through the property, highlighting any issues, with them. A Check-in provides a schedule of condition of the property and sets the standard at which the property should be maintained, and returned at the end of the tenancy.

• This process is completed immediately prior to the commencement of the tenancy
• The aim is to ensure that the inventory provides an accurate and fair description of the condition of the decor, contents, fixtures, fittings and furnishings
• Where possible, items are tested for power and utility meter readings and details of keys/fobs to be handed over are noted
• Both parties are entitled to add any extra handwritten notes to the inventory, before a table detailing the overall general condition of the property is produced and the Declarations signed

Check outs

A Check-out report takes place at the most important point in your tenancy - when your tenants move out. The check-out compares the condition at the end of the tenancy to that on the inventory and check-in reports. Each room in the report will have an overview and a detailed description of any changes that have occurred in the property. We will assign liability for these changes to either tenants or the landlord (maintenance) or to fair wear and tear. The report also notes final meter readings, compares keys returned to keys provided at the start of the tenancy and takes forwarding contact details for outgoing tenants when possible.

• This report is produced to ensure that an accurate end-of-tenancy comparison is made
• All items are checked and any damaged/missing items are listed
• Where possible, items are tested for power and utility meter readings and details of keys/fobs to be handed back are noted

   

Interim reports

An Interim report is a great security measure when letting a property. Our clerks will conduct a review of the property part way through the tenancy. The appointment appraises the condition of the property relative to the length of the tenancy and expected condition at that point in time. This allows you to keep in touch and remain informed during the tenancy, which we find always makes end of tenancies much smoother. In some cases, such as when damage is noted, it allows you to make an informed decision.